5 Systems Needed for Online Businesses

5 Systems Needed for Online Businesses

Here are 5 systems needed to get set up:

 

  1. A website: A website is the foundation of your online business. It’s the best way to showcase your services and get in touch with potential customers.
  2. A payment system: You’ll need a secure payment system in order to accept payments from your clients. You can use a third-party payment processor, like PayPal or Stripe, or you can set up a merchant account with your bank.
  3. A customer relationship management (CRM) system: A CRM system will help you keep track of your customers and their interactions with your business. It will also help you stay on top of any customer support requests or billing issues.
  4. Email marketing software: Email marketing software will help you keep in touch with your customers, nurture relationships, and build loyalty.
  5. A project management system: A project management system will help you keep track of tasks, assign work to team members, and stay organized. It will also help you stay on top of deadlines and ensure that projects are delivered on time.

I hope this helps you get set up and running with your online coaching business. If you have any questions or need support in doing this, you can book a free discovery call here!

 

How to work with a virtual assistant

How to work with a virtual assistant

A virtual assistant: is someone who provides various services to entrepreneurs or businesses from a remote location.

I have been a virtual assistant for over 11 years. There is a lot of benefits to hiring an assistant. They work on an as needed basis. You only pay for the time you use(at least that is how my team is.) You don’t pay for vacation time, benefits, equipment, office space or bathroom breaks …lol.

Something to consider when you are working with a VA(virtual assistant) is services are not on-demand. Usually fairly quickly and efficiently, but they are working for not only you but probably several other clients as well, so they have to manage their time to be a successful VA.

This to do:

  • Make them a part of your team if you have one. If you don’t have others who work for you, then make sure they know how valuable it is when they can take the tasks you hate doing or don’t have time to do, and get them done.
  • Give them a company email. Google Domains is great for this.
  • Set boundaries. Let them know your hours and find out when theirs are as well. Share with them their decision-making power.
  • Set expectations. Be VERY clear on what you expect from them. Make sure they know when you want tasks completed. If they aren’t aware of the due date, then they may put it behind other tasks on their list.
  • Know that the first 4-6 weeks is a learning curve on both party’s account. Everyone works differently. You have to learn how to work with each other. It is not always a smooth transition, and give everyone grace as it is moving forward.
  • Always be ready to answer questions. Every entrepreneur does things differently. Some just little things, some huge things. VA’s are not mind readers. But they must feel welcome to ask the questions so that they can produce quality work.
  • Have regular meetings. OR be open to them. Maybe you won’t need them weekly. But at LEAST once per month. This keeps everyone on track. Things are less likely to slip between the cracks when you do this. Zoom is a great way to meet and have it feel personal.
  • Keep the lines of communication open at all times. (We use Slack for our team and a few clients!)
  • Be respectful of their time. If you plan a meeting with them, they have blocked that time off. So if you cancel last minute, especially repeatedly, that is not valuing their time.
  • This one is VERY important….YOUR emergency is NOT your VA’s emergency, in most cases. We try to go above and beyond as often as possible, to prevent these. But again, we are not mind-readers. Urgent things come up. And we will do our best to accommodate for them. But it doesn’t ALWAYS work out that way.

What is your biggest concern when hiring a Virtual Assistant? Share in the comments! Also, join us in our Facebook group: She Grows Virtual, where we support female entrepreneurs and help them to grow online.

 

Creative Thinking to Solve Problems

Creative Thinking to Solve Problems

How many times have you caught yourself saying that there could be no other solution to a problem – and that that problem leads to a dead-end? How many times have you felt stumped knowing that the problem laying before you is one you cannot solve. No leads. No options. No solutions. Creative thinking is where your mind should go…..start thinking outside of the box.

Did it feel like you had exhausted all possible options and yet are still before the mountain – large, unconquerable, and impregnable? When encountering such enormous problems, you may feel like you’re hammering against a steel mountain. The pressure of having to solve such a problem may be overwhelming.

But rejoice! There might be some hope yet!

With some creative problem-solving techniques you may be able to look at your problem in a different light. And that light might just be the end of the tunnel that leads to possible solutions.

First of all, in the light of creative problem-solving, you must be open-minded to the fact that there may be more than just one solution to the problem. And, you must be open to the fact that there may be solutions to problems you thought were unsolvable.

Now, with this optimistic mindset, we can try to be a little bit more creative in solving our problems.

Number one: maybe the reason we cannot solve our problems is that we have not really taken a hard look at what the problem is. Here, trying to understanding the problem and having a concrete understanding of its workings is integral solving the problem. If you know how it works, what the problem is, then you have a better foundation for solving the problem.

Not trying to make a simple statement of what the problem is. Try to identify the participating entities and what their relationships with one another are. Take note of the things you stand to gain any stand to lose from the current problem. Now you have a simple statement of what the problem is.

Number two: try to take note of all of the constraints and assumptions you have in the words of the problem. Sometimes it is these assumptions that obstruct our view of possible solutions. You have to identify which assumptions are valid, in which assumptions need to be addressed.

Number three: try to solve the problem by parts. Solve it going from a general view towards the more detailed parts of the problem. This is called the top-down approach. Write down the question, and then come up with a one-sentence solution to that from them. The solution should be a general statement of what will solve the problem. From here you can develop the solution further, and increase its complexity little by little.

Number four: although it helps to have critical thinking aboard as you solve a problem, you must also keep a creative, analytical voice at the back of your head. When someone comes up with a prospective solution, tried to think how you could make that solution work. Try to be creative. At the same time, look for chinks in the armor of that solution.

Number five: it pays to remember that there may be more than just one solution being developed at one time. Try to keep track of all the solutions and their developments. Remember, there may be more than just one solution to the problem.

Number six: remember that old adage,” two heads are better than one.” That one is truer than it sounds. Always be open to new ideas. You can only benefit from listening to all the ideas each person has. This is especially true when the person you’re talking to has had experience solving problems similar to yours. You can either fill out a contact form or schedule time with me here. 

You don’t have to be a gung-ho, solo hero to solve the problem. If you can organize collective thought on the subject, it would be much better.

Number seven: be patient. As long as you persevere, there is always a chance that a solution will present itself. Remember that no one was able to create an invention the first time around.

Creative thinking exercises can also help you in your quest to be more of a creative problem solver.

Here is one example…

Take a piece of paper and write any word that comes to mind at the center. Now, look at that word then write the first two words that come to your mind. This can go on until you can build a tree of related words. This helps you build analogical skills, and fortify your creative processes.

So, next time you see a problem you think you can not solve, think again. The solution might just be staring you right in the face. All it takes is just a little creative thinking, some planning, and a whole lot of work. If you need another warm body to bounce ideas off of…..Facebook message me!

How does this compare to how YOU solve problems? Let us know in the comments.

Increasing Productivity

Increasing Productivity

Studies show that when people think of productivity in the things that they do, this will help them a lot because they don’t only motivate themselves but also inspires others as well. When they know the concept of productivity, he or she will be able to learn or acquire the necessary skills needed to make decisions that would affect his or her life in the future.

To be able to increase one’s productivity, the first thing that needs to be done is to develop a positive outlook in life. This is very important because if one keeps an open and positive outlook towards life in general, he or she will be able to overcome the everyday struggle that would come along the way. Also, if one has a positive outlook in life, he or she will be able to turn failures into successes by seizing each opportunity that knocks on the door.

This might be simple but many people are still having difficulties in achieving this because of so many factors such as personality, upbringing, and ways of managing stress as well as failure. Experts say that for one to develop a positive outlook in life, he or she must be able to keep a positive attitude first. Once a positive attitude is set, it is easier to look at things in an orderly way.

For one to develop a positive attitude, he or she must undergo self-reassessment to find out what are his or her strengths as well as weaknesses. Once all of these have been identified, it will be easier to turn the bad ones into good ones and there would also be greater chances of making the positive ones better.

Small steps

Being productive is not an easy task. It would require so much self-assessment as well as a constant reflection over one’s self, on his or her environment, the people that surround him or her, and the overall condition of life that he or she is in.

Studies show that once each of these has been thoroughly assessed, it will be easier to pave the way for continuous productivity. The following are just some of the steps that people can do in order for them to increase their productivity on a daily basis:

– Start small. This is one of the easiest ways to start with being productive. By starting small and simple, you are not putting too much pressure on yourself about the things that you need to do and what are you supposed to accomplish in a specific period of time. By starting small, you will be able to accomplish easier tasks and you can move on to bigger challenges ahead knowing that you have gone through the entire process.

– Stay in good company. To attain continuous productivity, it is very important for one to veer away from people who have negative vibes. It is a must for somebody to find a good company of people who are all enthusiastic, encouraging, and have a positive outlook in life so he or she would somehow feel a positive aura.

3 Ways To Build A Profitable Email List

3 Ways To Build A Profitable Email List

Here are some words of wisdom about email lists. Its great advice and building an email list is extremely important. Your list is where the money is!

You finally realize that you need a good opt-in list. After reading countless articles and sought expert advices and have read many success stories of people creating a small fortune with opt-in lists you finally decide to have one of your own. Then it happens, you think you have known everything there is to know about opt-in lists and have followed their advices to the T and you still weren’t able to make a profit.

In fact, you may be losing money. You maybe hiring writers to help you out, or there are some expenses incurred, even if you have a big list, but only a very small percentage actually buys from you, your still losing profit. You’ll realize that after a few months when you see your statistics and sales figures.

So what could have gone wrong? Why have others succeeded where you have failed? The most common mistake is that you dived straight right in. You chose a topic where you think could be quite popular and would earn you money. This just not the case. Just because you wrote people from the list doesn’t mean they are going to buy instantly.

Here I will offer more advice, for those who have started an opt-in list and have failed, you can rejuvenate your failed venture. For those who are starting, here are three quick and easy ways to build a profitable opt-in list.

1) Get your customers to trust you and your products first. Just launching your opt-in list would not make you an expert and a believable seller. Put many articles first before you start an opt-in list. Write about the topic you know and have started and used for your site. Try to put forums first to gain knowledge about your customers about their wants and needs and target those wants and needs.

Join forums from other sites as well. Provide expert advices and recommendations. When you feel that people trust you already, you will be able to start your own opt-in list. You can build a base as well with other forum users. You can ask them to join your list. Friends are always good customers. Put up a link to your site so that they may be able to see what you’re business is all about.

If you find yourself confused by what you’ve read to this point, don’t despair. Everything should be crystal clear by the time you finish.

The certain truth is, the money will only come in when the consumers and subscribers believe and trust in you. They want a product or service that could be a good exchange for their money. People are not going to buy something out of your recommendation if they don’t know you.

2) Find a product or service that people want and need. Although it may not be your forte, if you provide a service and product that you have researched and learned about well, you can carry it on forward. Invest your time, effort and money that you could sell as well as the buyers or subscribers of your opt-in list can use.

While it is true that it is best to sell something that you have interest in, there are not many people who have the same interest as you if you decide to sell something that is not entirely popular or profitable. Do your research well and you would see the profits come in. Also provide your subscribers with promotional material that they could actually use and spread around.

3) Make friends with other opt-in list users. This is basically beneficial especially if it is someone who has already launched a successful opt-in list. These are people that have the experience in this venture and experience is still the best teacher. While there are many articles available for you in the internet to use, there is nothing like getting a first hand account from someone you trust.

Experienced opt-in list users will be able to tell you what to do and what not to do because they have gone through it. While different situations occur for different people, the general concept can still be very helpful. There are many things to avoid and these people will be able to tell you which ones.

Building a profitable opt-in list don’t just happen overnight. There are many preparations and effort to do. Opt-in lists are built from scratch, as your list grows, you should also maintain the quality of your list. Keep it organized and manageable. Get or hire help if need be, just make sure that your subscribers are happy and satisfied and they will be willing to buy from you.

Now you can understand why there’s a growing interest in opt-in list. Contact me if you need help with building your list! 

5 Reasons Coaches Need a Support Team

5 Reasons Coaches Need a Support Team

Are you overwhelmed thinking it’s time to scale your business in 2021?

You hear this advice all the time…OUTSOURCE.  Hire a team. Hire an assistant. Hire hire hire!  But I am sure you are thinking, HOW on earth will my business run smoothly when I’m not in control of the day to day tasks?? 

This is not a new concept.  It has been going on for a LONG time. Myself, I have been a virtual assistant for over a decade! 

Now, I am in the process of going from a solo entrepreneur to an agency model. And it is sooooo exciting! 

So, what can we offer you? Well, sis, let me tell ya! You can grab an amazing list here

Now, for just a FEW reasons you NEED a support team:

  1. You are only ONE person. You only have soooo many hours in your day. Ask yourself…..how much of the work you LOVE could you do if only you didn’t have to do the day-to-day admin tasks? I’m going to guess hours!
  2. The word “technology” gives you a sick stomach. Every time you learn something, they change it up. They update it with “new” features and the old features you were just getting used to are gone. 
  3. Social Media. Who on earth has time to do ALL the admin stuff as well as ALL the social media. You know as well as I do, social media is a time suck. (and if I were to be honest, an energy suck some days!) Hiring someone to do this for you, who knows what they are doing as well as love it, is a win-win. Because maintaining your online presence in this day and age is extremely important! 
  4. Streamline your business operations. You need systems in place. This makes everything run smoothly even when you are unavailable. 
  5. Your clients need YOU. Not a distracted you, YOU. If you are unable to run your business smoothly, how are you supposed to help them with theirs? 

Are you ready to stop your road to burnout? Are you ready to increase your value to your coaching clients? It can be scary. We understand that here. That being said, though, if you are ready to at least discuss it in a free 30-minute consultation, I will walk you through how we can help you. We will discuss your plan for the year, create action steps, talk about what systems and tools you have already established in your business, and more.

Book a time with me here. I’m excited to help you and your business grow!