10 Things You Can Do in the Holiday Lull

10 Things You Can Do in the Holiday Lull

I’m sure you’ve seen it happen every year: your business slows down during predictable times, like the summer vacation months or year-end holidays. For the self-employed who rely upon steady cash flow, this can be a disconcerting time. Should you just take a vacation until things naturally pick up again? Or should you try to find the needle-in-the-haystack business that might be out there during slow times?

This year, vow to be different! Instead of languishing in no-business-never-land, get off your butt and do something to build the foundation of your business so that natural business cycles don’t affect you too deeply:

  1. Clean your office. Go through all the piles of papers and magazines that have been sitting around and get rid of them once and for all. Remember the office organizing mantra: do it, ditch it, or delegate it. File all your papers, dust, and vacuum your office. Reorganize your desk and your office so that you can find everything you need in 60 seconds or less.
  2. Take a mini-vacation from work. Walk away from your office and enjoy a day or two of renewal and relaxation. Go to a day spa. Take a weekend retreat. Go for a walk in the local park. Breathe.
  3. Get ready for tax season. If your business slows down during December, no worries! Use that time to prepare your tax files so that you can whiz through tax season (it’s coming sooner than you expect!). Tally business-related mileage for the year. Estimate your last tax payment for the current year (many self-employed people make quarterly estimated tax payments; the final payment is usually due on January 15). Send your final invoices for the current year.
  4. If the slow time falls around the holidays, use them to your advantage. Get into the holiday spirit with your clients by mailing holiday cards and gifts to them. Make specially-discounted holiday offers to clients/customers. Offer them gift certificates that they can give to their family and friends for your services and products.
  5. Do your accounting. Enter all revenue and expenses into your recordkeeping system. Balance your checkbook.
  6. Become goal-oriented. Take this down-time to look at your current goals, to see how you’re doing so far, and to write some new goals for the next 12 months. Create an updated marketing plan and budget. Make sure your budget includes a cash reserve to cover you during slow business times. Even if this business slow time falls mid-year, you can still spend time planning for the next 12-24 months.
  7. Go back to school. List the topics you’d like to study, the classes you’d like to take, or the books you’d like to read, to keep you up-to-date with your industry and business skills. Use your quiet business times to read, study, and add to your intelligence pool.
  8. Get some personal chores done. Slow business times are ideal to schedule your annual dental and eye exams. It’s also a great time to clean out the attic, garage, or basement. Remember, a strong personal foundation helps to propel your business forward.
  9. Go shopping. No, not for personal items (though that’s always fun!), but for business items. Have you been putting off buying a new PC? Now is the time to research what’s out there and determine your next computer purchase. Is your office chair uncomfortable? Spend some time at office furniture stores butt-testing for a quality office chair that will support you properly. Stock up your office supplies. Buy some music CDs to play in your office to inspire you.
  10. Spend time with family and friends. When business is busy, it’s easy to sequester yourself away to get all that work done. Now that business is slow, come out of your cocoon and visit with family and friends. They’ve been wondering where you’ve disappeared to!

As you can see, slow business times can be used productively to prepare you for the next burst of business coming your way. Renew your business, your office, your Self, and create a firm foundation for the busy business days ahead! Always ask yourself, “How can I use these days wisely?” Share how you get through it!

How Important are Autoresponders?

How Important are Autoresponders?

Autoresponders – The More You Know, The More Effective They Are

If you have signed up with an autoresponder service, like Aweber, Constant Contact or Mailchimp,  you need to either take the time to learn how to use it or hire someone who does. Not knowing how to use the service will lead to many mistakes, and your customers and potential customers will most likely see every mistake you make!

As soon as you have complete the sign up process, load one email address into the autoresponders mailing list – yours. Your Virtual Assistant will know how to use all of the features of the autoresponder.

Work with it, sending messages to your own address, until you know your autoresponder service inside and out! This may take a little time, but after a few hours or so, you should know all that there is to know, and you will be able to set your autoresponders up much more effectively in the future. Taking the time to learn it or hiring someone who already knows, will not only save time in the future, it may also help you tweak and tune your autoresponder messages and tracking in a way that increases your responses!

How Important are Autoresponders to Internet Marketing?

Internet Marketing and autoresponders essentially go hand-in-hand. In today’s online business world, you simply cannot succeed at Internet marketing without the use of autoresponders. Autoresponders are used to achieve many of the marketing tasks that are essential to a successful online business.

Internet marketing can be very time consuming. Whether you do affiliate marketing or market your own products, an autoresponder is a big part of your marketing arsenal. Autoresponders are used to keepin contact with your past customers, and to develop a relationship with potential customers.

An autoresponder can be used to deliver sales messages to your opt-in customer list. It can be used to deliver email courses, to send reminders, and even to help you build an opt-in list if you don’t already have one. There are many creative ways you can use your autoresponder to make more sales and to build customer relations.

Any successful marketer will tell you that there are two tools that are vital to any type of online marketing – an opt-in list and an autoresponder. In fact, most marketers will agree that you could take away all of their other marketing tools, but they would fight to the death to keep the list and the autoresponder!

Build Interest With Autoresponder Messages

If you are using your autoresponder to sell a product or service, you must be very careful as to how you approach your potential customer. Few people like a hard sale, and marketers have known for years that in most cases, a prospect must hear your message an average of seven times before they will make a purchase. How do you accomplish this with autoresponders?

It’s really quite simple, and in fact, the autoresponders make getting the message to your potential customers those seven times possible. On the Internet, without the use of autoresponders, you probably could not achieve that. Too often, marketers make the mistake of literally slamming the potential customer with a hard sales pitch with the first autoresponder message – this won’t work.

You build interest slowly. Start with an informative message – a message that educates the reader in some way on the topic that your product or service is related to. At the bottom of the message, include a link to the sales page for your product. Use that first message to focus on the problem that your product or service can solve, with just a hint of the solution.

Build up from there, moving into how your product or service can solve a problem, and then with the next message, ease into the benefits of your product – giving the reader more actual information with each and every message. Your final message should be the sale pitch – not your first one! With each message, make sure that you are giving the customer information pertaining to the topic – free information! This is what will keep them interested in what you have to say.

This type of marketing is an art. It may take time to get it exactly right. Use the examples that other marketers have set for you. Pay attention to the messages that you receive from other marketers. Start a ‘swap’ file, and keep those messages. Use some of the better sales copy for your own autoresponder messages – just make sure that yours doesn’t turn out to be an exact copy of someone else’s sales message!

Remember not to start with a hard sale. Build your potential customers interest. Keep building on what the problem is, and how your product or service can solve that problem or fill that need. If you are doing this right, by the time the potential customer reads the last message in that series, they will be convinced enough to make a purchase!

Please share any tips you have from your own marketing journey or if you have any questions! Also, you can join our Facebook group here and ask!

 

Secrets to Successfully Starting Your Own Business

Secrets to Successfully Starting Your Own Business

The American Dream is, and always will be, to come up with an idea, start a business, and become rich from your own efforts. Based on this motivation, thousands of businesses fail each year, due primarily to not being familiar with the basics involved in running a business.

Today I will give you a number of suggestions you can use to better guarantee your chances for success. I am writing this with the warning that any and every business venture contains certain inherent risks and any number of alternatives. I’m not saying that there is only one right way or that my suggestions are the only way. On the contrary, I advise that before investing any money in a business venture, you seek counseling and help from a qualified accountant and/or attorney.

  • Name your business
  • Decide how to structure your business
    • DBA “Doing Business As”
    • LLC(Single or Multi-Member)
    • SCorp
    • Partnership
    • Corporation
  • Register your business with the state
  • Apply for an EIN number with the IRS
  • Determine who will file your taxes
    • Do it yourself
    • Hire a tax preparer
  • Determine if you have a sales tax filing requirement (My state does not)
  • Determine if you have a payroll tax filing requirement
  • Determine if you need to do a 1099 filing
  • Open a checking account for your business
  • Choose a filing system…online or paper
  • Decide who will do your bookkeeping….you or someone else

    I won’t go into advertising your products, services, or business here, but there is something along these lines you should always keep in mind. The best kind of advertising your business can receive is that you don’t really pay for – word of mouth..

    When something unusual happens to you, your business, or your employees – that’s news, so be sure to write on your social media platforms about it! Do this consistently!

    In closing, let me say that the most important ingredient of your eventual success will be the soundness of the planning you did before you started your business. Any number of bad things can really throw your business into a tailspin, but if you’ve done your homework well – really set up a detailed business plan before starting – your losses or setbacks will be minimal. Success takes planning, and I’ve shared with you a basic checklist…The rest is up to you…Good luck, and may your life overflow with success in all that you undertake from this moment forward.

     

    Outsource to a Virtual Assistant…Here’s Why & How

    Outsource to a Virtual Assistant…Here’s Why & How

    While you are working on growing your business and making it successful, you often times find that you need more hands on deck. Which scares you because of all the overhead it adds to your business that you aren’t quite sure you can afford. I get it. But maybe, JUST maybe you only need someone a few hours a week.

    That is where a virtual assistant would be a good fit for you. For starters, we are contract labor. At the end of the year, you fill out a 1099 Form. You don’t pay payroll taxes, vacation or sick leave, which is tough for small businesses. 

    Hiring a Virtual Assistant gives you the opportunity to delegate the tasks that don’t make you immediate money. It allows you to focus on growing your successful business while the behind the scenes stuff gets handled. 

    Let me share with you just a handful of tasks a virtual assistant, or VA, could assist you with. You can check out my services page for a more in-depth list.

    • General Office Correspondence
    • Client Care/Customer Support
    • Manage Websites
    • Email management
    • Calendar management
    • Online marketing strategy and implementation
    • Newsletter creation
    • Copywriting
    • Social Media management
    • Technical support
    • Telesummit support

    The next question is what do you need help with? What is being such a time suck to you that you feel like you are spinning your wheels and going nowhere? Would your time be better spent on money-making activities?  

    Fill out this form and I will respond with some times we can chat so that I can show you where my team could help you and your business! 

    Intake Form for Consult

    • To have our time together be more valuable, please fill out this form to help me get to know you a little bit and assess your needs.

     

     

    What can a VA do for you?

    What can a VA do for you?

    Are you at the point in your business where you are wondering what a virtual assistant can do for you? It is time to stop wondering and start making a list of what you need to be done and are super sick of doing. 
     
    Here are just a FEW things we could help you with:
     
    Social Media: 
    • Put together a plan for your social media.
    • Find and connect with your ideal audience
    • Write and share posts with images
    • Schedule posts
    • And more…
    Website Creation And/Or Management
    • Create your website from scratch
    • Upload blog posts(format and publish as well)
    • Backup and assure updates are done
    • And more…
    General Marketing:
    • Edit & upload videos to YouTube and Facebook
    • Edit & upload podcasts
    • Manage SEO
    • Setting up your newsletter
    • Email marketing
    • List building(telesummits!)
    • And more…
    Customer Service:
    • Responding to your clients/customers
    • Complete client care
    • And more…
    Miscellaneous:
    • Calendar management
    • Transcription
    • Content writing
    • eBook formatting
    • Form creation
    • Online research
    • and so much more….
    As you can see, we can handle a large variety of tasks! Hiring a virtual assistant helps you with your business growth. Which is extremely important. 
     
    Schedule 30 minutes with me and find out how my team and I can help you with the growth and organization of your business! xo ~Tracey
    10+ Tools for Small Virtual Businesses

    10+ Tools for Small Virtual Businesses

    Virtual Service Businesses NEED tools!

    Well, every business needs tools. But when you have an online business, it’s nice to know what others use that help them out so frequently (probably daily) in their businesses. So I compiled a small list of mine that I use.

    Planning!!!

    Anyone who is anyone KNOWS planning is essential to anything being a success. I know I am a tad old fashioned, but I do still like to write things in a planner. Oh, I use the online calendars, too….Google Calendar, Calendly….BUT my favorite has been this planner by The Best Planner Ever. Jennifer Dawn is the person behind the designs and I know her personally(professionally really, but I like to think of my clients as my friends as well) and her insight on planning is above all! You can look at all the amazing covers for 2019 by clicking here. 

    The planner above is the one I got for 2018…..I am having troubles choosing one for 2019…but its coming fast, so I better get deciding!!!

    Graphic Design & Editing

    If you don’t already use Canva… you should! Seriously, Canva is as userfriendly as you will find. Especially if you are like me and TRY maneuvering through Photoshop. Don’t get me wrong… I LOVE photoshop…. when my daughter is using it to do things for me! But for me to get in there…it is truly stressful. Therefore, my go-to is Canva. Every. Single.Day!

    Free Hi-Res Image Resources

    Along with Canva…Pixabay is also awesome for working on your blog posts or web pages. Pixabay offers free as well as paid options for images that you can use on your website! The variety is awesome and again, very easy to use!

    Note & URL Organization

    Please tell me you use Evernote!! The time it saves me on a day to day basis is unreal. If I’m surfing the net and see something I want to save for later, I just quickly put it into my Evernote with a couple of keywords as to why I liked it….put it in a folder if it has one that pertains to it, OR I may even start a new one. It is awesome!

    Cloud Storage & File Sharing

    Have you ever been afraid of your computer crashing? Losing ALL that information? Been there, done that. But then, I discovered Dropbox.

    Full disclosure…I do get extra Dropbox space if you join via my link. 🙂

    What I love the most is that it will sync to my two computers so I don’t have to constantly be moving files if I want to work on my laptop. The bonuses just keep coming with Dropbox!! AND its affordable!

    Social Media Management

    Scheduling your social media out is so easy with Hootsuite! I have multiple clients in my Hootsuite platform and it is super easy to do all of your social media for each client in a hurry! They are affordable as well, around $6 per month. It lets you even schedule Instagram! LOVE that!

    Custom Form Generation

    Jotform is one of those tools that has sooooo many uses. One, you can get your contracts signed in there. Two, you can set up a survey for your clients. It will give you the results in several different ways, so you can customize it to fit your needs. It is good to use for onboarding clients, too. I use it a lot in my virtual services business.

    Working With A Team

    The greatest way to unify your team! Slack helps with your workflow and makes it easy to find all your files, messages and colleagues in ONE place!! LOVE it!

    Email Marketing & Autoresponders

    I will tell you right now…I am an affiliate of AWeber. It is because I love AWeber. Anyone can use it. Are you just starting out in your virtual business? Have you been in it for years but don’t need all the extra stuff that Infusionsoft and Ontraport have? Then definitely check out AWeber. Setting your account up is simple and their support is great!! This is definitely one to try!!

    Password Management & Security

    Lastpass is great for storing your passwords. Because WHO wants to have a notebook so full of passwords that you can’t find the one you’re looking for??!! Not me. I use the free version of this and its great!

    Password Manager & Web Form Filler

    Another program I use is Roboform. It is super easy as well, however, I do pay a minimum annual fee for this one. They both work great, but Lastpass has a few more security protocols than Roboform does.

    Communication Tool (Think Walkie-Talkie)

    Remember when you were a little kid and how exciting it was to be able to pretend walkie-talkies? No more pretending. They made an amazing app you can use on your computer OR phone and you treat it like a walkie-talkie. It is called Voxer. I love it! Easier than texting, you just push the walkie-talkie button and talk and it goes immediately to the person you are talking to. It is fun for sure, but above all, it makes communication easier and more efficient.

    Screen Share & Online Meetings

    Zoom has many features that are so fun and easy to use. Its a great way to screenshare. You can record your client meetings or team meetings with Zoom. You can also schedule meetings within it. As well as do webinars with it! It is the all around great to use video tool!!

    Project Management & Team Management

    Project Management. A MUST for anyone in business. Small, medium, large, it doesn’t matter! You have to be organized. Teamwork allows your clients to email their tasks directly to your Teamwork making it super easy for you to know what needs to be done and when. You can save files in there, keep notes, it’s just amazing. I use it every day and would be lost without it. And once you build your team, you can have everyone using it so everything is in ONE place.

    Great Tools For Online Businesses

    These are just a handful of the tools I use each day in my virtual services business. If you are looking for something in particular or have an idea for one that I might find helpful, please comment below! And if you are in need of ALL of these tools for your business….you MAY need a virtual assistant 🙂 Reach out!! I can’t wait!