Outsource to a Virtual Assistant…Here’s Why & How

May 9, 2019 | Outsourcing, Virtual Services

While you are working on growing your business and making it successful, you often times find that you need more hands on deck. Which scares you because of all the overhead it adds to your business that you aren’t quite sure you can afford. I get it. But maybe, JUST maybe you only need someone a few hours a week.

That is where a virtual assistant would be a good fit for you. For starters, we are contract labor. At the end of the year, you fill out a 1099 Form. You don’t pay payroll taxes, vacation or sick leave, which is tough for small businesses.

Hiring a Virtual Assistant gives you the opportunity to delegate the tasks that don’t make you immediate money. It allows you to focus on growing your successful business while the behind the scenes stuff gets handled.

Let me share with you just a handful of tasks a virtual assistant, or VA, could assist you with. You can check out my services page for a more in-depth list.

General Office Correspondence
Client Care/Customer Support
Manage Websites
Email management
Calendar management
Online marketing strategy and implementation
Newsletter creation
Copywriting
Social Media management
Technical support
Telesummit support

The next question is what do you need help with? What is being such a time suck to you that you feel like you are spinning your wheels and going nowhere? Would your time be better spent on money-making activities?

Fill out this form and I will respond with some times we can chat so that I can show you where my team could help you and your business!

What can a VA do for you?

Apr 22, 2019 | Outsourcing, Virtual Services

Are you at the point in your business where you are wondering what a virtual assistant can do for you? It is time to stop wondering and start making a list of what you need to be done and are super sick of doing.

Here are just a FEW things we could help you with:

Social Media:

Put together a plan for your social media.
Find and connect with your ideal audience
Write and share posts with images
Schedule posts
And more…

Website Creation And/Or Management

Create your website from scratch
Upload blog posts(format and publish as well)
Backup and assure updates are done
And more…

General Marketing:

Edit & upload videos to YouTube and Facebook
Edit & upload podcasts
Manage SEO
Setting up your newsletter
Email marketing
List building(telesummits!)
And more…

Customer Service:

Responding to your clients/customers
Complete client care
And more…

Miscellaneous:

Calendar management
Transcription
Content writing
eBook formatting
Form creation
Online research
and so much more….

As you can see, we can handle a large variety of tasks! Hiring a virtual assistant helps you with your business growth. Which is extremely important.

Schedule 30 minutes with me and find out how my team and I can help you with the growth and organization of your business! xo ~Tracey

Top 10 Tools to Grow Your Coaching Business

Apr 16, 2019 | Coaching, Outsourcing

Are you a coach?

Coaching is very popular now. But, do you have all the tools you need to make your business flow with little stress? Here are 10 tools that will help you and your coaching business succeed. Note number 10! That tool, in addition to the other nine, will make everything flow better in your coaching business! I promise!

Here they are!

LinkedIn: LinkedIn helps with networking. It is a very business-minded platform and a great place to be seen.
Zoom: Record your sessions with your clients. It helps two-fold. Firstly, you can watch and see if you need to improve on anything. And secondly, your client can rewatch to get all they can out of that session! (Some of us take longer than one time to really take things in!) Therefore, a win-win!
Canva: An affordable platform to create your marketing materials. For you AND your Virtual Assistant.
Calendly: You can connect your Google calendar with Calendly and you will stay much more organized. Above all…no more overbooking or double booking!
Aweber: (Warning….affiliate link…) I LOVE Aweber(and NOT just because I’m an affiliate!!) Aweber has functions that are user-friendly for anyone starting out. It isn’t confusing, their support is awesome, and they are affordable!
Stripe: Collect Payments with ease! Stripe is easy to use and secure!
HelloSign: Have your contracts sent to your client and they can e-sign and have them back in minutes!
Leadpages: Sales pages! We all need them and Leadpages is top notch!
Planner: (warning one more affiliate link) Best Planner Ever is AMAZING for the person who still likes to write their schedule out. It has places for business goals, spiritual goals, relationship goals…just for your whole life! Goals people! You have to have them!!
Virtual Assistant: Yep. a plug for my team and I. Do you have ANY idea what all a virtual assistant can do for you and your business? Click here and receive a download that will show you how much you REALLY CAN take off your plate!

Do you have any questions about how to make your coaching business run smoother? You can book a free 30-minute call with me and I can show you how and where you can save money and have a more efficient coaching business. Click here to get on my calendar!

xo
~Tracey

Why I became a VA and more about ME!

Aug 27, 2018 | Email Marketing, Outsourcing, Telesummit, Time management, Virtual Services

Over the weekend I decided to make a list of topics for blog posts for my business. While doing so, I thought it might be nice for people to really know who I am, outside of business as well as inside. To be honest, I’m an open book. But this will be fun! And if I fail to mention something you are curious about, PLEASE ask me in the comments!!! xoxo

A little background. I grew up in a small town in Eastern Montana. It is a farming/ranching community. And I only THOUGHT it was small. Fast forward through school years and I moved to an even SMALLER town. I would say we have MAYBE 150 people. I joke that I think that number includes cats and dogs…..maybe even chickens? Who knows.

Our daughter is in high school, and she has 5 other students in her Junior Class. We have NO second graders this year. We know pretty much everyone who lives here. Our nearest Wal-Mart is 90 miles away one direction, 120 the other. And we love it! Wouldn’t trade it for the world…(not now anyway….years ago……that’s a whole other story…lol….live and learn!)

This is one of the few years we only have one child in our home. I’ve only given birth once, but we have had several kids in and out of our home. First, we raised two nephews for 5 years. Before the second one graduated, we decided to do foster care. And you know how they say, we don’t really know how long you’ll have these two little boys(ages 2 and 3) but it shouldn’t be too long. Two years later, we ended up giving them back to their mom. (side note….2 years later they are back in foster care in a different town….) After that we’ve had a few other foster kiddos. Most very temporary. One for 5 months who was just a baby, 3 months old. A charmer, I tell ya! We would have kept him forever. But of course, he went back to his mama, too. And from what I understand, she’s doing very well with him! A blessing for sure! Last year we added an exchange student from Turkey. We had her for 10 months and every one of us enjoyed her! We miss her every single day. So enough about kids…..even if they’ve never lived with me, I “claim” quite a few:-)

So onto the “interview”…..:-)

What do I love about where I live?

It is a small and close-knit town and it is safer than the bigger towns!

How did I end up where I am today:

Necessity. I live in a small town and there are very few jobs, and I love having the flexibility of working from home to be more available for my family. Before that, I ran a local cafe. It wasn’t something I loved, so I looked for something else to do. A friend I had made years before online had extra work and needed help, so I started there, and just started learning more and trying more things. Now, I have been in my business for 9 years and can’t imagine another way of life! I love helping small businesses grow and succeed!

What do I enjoy doing, outside of work?

Reading, watching tv with my family, cooking. We found out my daughter and I have Celiac Disease so cooking has taken a big, new, adventurous turn! It is getting better, but it was pretty depressing to start out with!!!

What type of work am I best at?

This is a hard one….I love doing almost everything I do, so if I had to choose a few, one would be working with blog posts, working with coaches and telesummits.

What is my favorite way to communicate?

Emails are the best. But I also love Slack!

I hope this post shows that I love what I do. I love my clients. I love learning new skills. If you sign on as a client of mine, you are signing on also, as a new friend! Your business means a lot to me. If YOU aren’t successful, I am not successful.

You can see more about me on my LinkedIn profile.

If you want to book a chat with me click here!

How a Virtual Assistant Can Support YOUR Coaching Business

Jun 19, 2017 | Outsourcing, Virtual Services

Are you a coach? Do you have a virtual assistant?

No?? Are you serious? How in the world are you getting it all done in a day? Wow!

Let me tell you what all a virtual assistant can do for you and your coaching business! We can take soooo much stress off your plate each day. Seriously!

Are you trying to get your social media all written and scheduled out?
Are you replying to everyone who contacts you via your social media? Emails?
Who updates your website by adding your new blogs?
Who makes sure your website is secure? That all the plug-ins are up to date. Themes are up to date. Etc. You? Oh my!
Who helps you get your speaking info out?
Do your webinars go smoothly when you do them all yourself?
Are your newsletters going out consistently?

If you answered yes, I do all of these tasks….you need to re-evaluate your system!

Wouldn’t you rather be doing things that make you the most money? That you ENJOY doing?

A Virtual Assistant can do ALL those tasks and more!

I know…you are maybe a control freak. You don’t feel comfortable handing things over. Yet, as your coaching business grows, more and more things fall through the cracks. Is that how you want to be known?

“Well….I had an appointment with my coach. But she forgot to write it down…now it’s 2 weeks before I can get in again! So frustrating. Maybe I’ll look for a new coach. Arg!”

NO!! YOU can do this! Do you KNOW all that a VA can offer?

Here are just a few things:

Social Media: Have it scheduled…..never have a day that posts don’t go out!
Email & Schedule Management: Get your email inbox down to ZERO…..DAILY!
Blogging tasks: Make sure your blog is posted AND optimized!
Email Marketing: Send out consistent emails & newsletters!
Image creating: See all those memes on Facebook? You can have those!
Webinar set up: They really need to run smoothly! Can you do that all alone?
Telesummit prep: This, too….needs to run smoothly!
Transcription: Ugh, who has time to do that?! (Yep, a VA!)
SEO/Web Marketer: Getting more important each day!
Bookkeeping: Keep your bills paid on time!
Online research: Can you say TIME CONSUMING??
Client/Customer service: Timely customer service. VERY important these days!

Today is the day to take control of your time. Today is the day you start doing what you LOVE doing and start delegating the things you DON’T LOVE to a Virtual Assistant!

Contact me TODAY! I look forward to showing you how to take your business to another level!

Also, if you want to have a great list of what a Virtual Assistant can do, click here.

Email Marketing is Essential to Your Small Business!

Mar 21, 2014 | Email Marketing, Outsourcing

Email marketing is a form of direct marketing that uses electronic mail as a means of communicating messages to an audience. In its broadest sense, every email sent to a potential or current customer could be considered email marketing.

Email marketing is an essential, efficient tool for business owners, large and small, ever since the introduction of the Internet. It is a form of direct marketing which uses email to let customers and potential customers know what is going on in their business. It shares sales, new products or just simply reminds them they are there, ready to be of assistance.

Email allows businesses to reach out to their customers with important information about their business. Often they will have email offers that are only available to those on their email list. It is extremely cost effective for these businesses to send emails versus print mailings. It is also quicker to get an email ready and sent out, therefore saving not only time but money.

Another benefit of email marketing is you can segment your customer list. This way you can send targeted marketing campaigns which will increase your sales conversion! Which you can track a lot easier with email marketing versus sending print mailings. Email marketing programs are set up with great analytics so you can tweak it each time to make the conversions higher.

In this day and age, emails are the way to go. Not only do they take less time, but they are more eco-friendly. It is unbelievable how much junk mail is in the trash when we go get our mail. So much waste! Emails you can delete or save and either way, your desk is not piled to the ceiling!

Are you ready to start your email marketing campaign? Do you need assistance? Contact me! I am here to help you!

If you would like to look at one of the best emailing systems, here is my affiliate link to Aweber.